CPACE Meeting Minutes Date: May 6, 2008 Time: 10:30 p.m. - 12:00 p.m. Location: Michigan State University,East Lansing MI Participants listed by group:
IRB Status
Mark: Yes. I think we can go with this for IRB purposes but we need to turn these into close ended items. We will send the two pieces to IRB and get the approval and them we can finalize the surveys. Review minutes from the Advisory Board meeting (April 24, 2008) staff version Daina: What is the best way for the input? Mark: The comments remain in the wiki and are associated with the person and the date and the particular version of the document. I want to encourage the use of the wiki because this is part of the process to try and see if we can implement this sort of web techniques to do the collaboration. Claudia walked us through the minutes document in the wiki. Daina: I like that it is distinguishing the board members from the project staff.
Mark: We might ID people who are potentially willing to participate Cindee: I took that as a connection to potential companies that might participate in the interview/ survey process Claudia: We talked about a set of summary points about the project for the Ad Board to talk about at meetings. Mark: Talking points are things like why should your company participate and such Cindee: It is an extraction of what we have at the end of the advisory Board meeting presentation. Kysha can put that together. In terms of considering having a protocol that somebody else could use it got merged with Jeannine's idea (Ad Board Meeting minutes). CSW is the primary resource in doing the interviews the idea is to how to leverage the Ad B members to help or be a resource and that could be another way to do the interviews. If we are opening the interview process to others beyond CSW folks then they all need to go through the IRB process. Mark: Because of the IRB process I am inclined to not open the process. Claudia: When taking to Kara (IRB person) she mentioned that it was important to mention who will be at the interview process. Mark: we need to leverage people to give us the entry. Mark J: Are these one on one interviews? Mark: One on two if the company is big enough Mark J: Having more that one interviewee would change the nature of the interview it would be more like focus groups. Cindee: There are two different models that CSW has used before. One is two people for example one from MSU the other from CSW or we could have only the CSW person. Tammy: Having two people is useful from the note-taking perspective but we will be recording this. Mark J: I raised the question of minority representation and it seemed to me that that was an issue with the Ad Board we know NSF is very demanding about this. How can we show that there's as many input from underrepresented groups. Mark: I am wondering if through the professional societies/associations we can get a hold of underrepresented employees and also Cindee what is the situation with MMIT and Hollister are there underrepresented employers special focuses that we could get Cindee: I am not clear about that, especially on the makeup of the companies participating on the WIRED initiative. I would have to follow up with Lisa on that to see if there is an angle within the context of that work that we can use as leverage. Mark J: Seems that the Dearborn meeting could be a good starting place to find out who is who in that respect without being to intrusive. Mark: I am going to a MSU Michigan meeting in Detroit and this is specifically for technology outreach and it is perfect fit for this project. This is part of MSU outreach. In terms of the Ad Board minority representation we have women. We could also go to our Ad Board and ask them for suggestions about this issue. Neeraj: One person that could help is J. Polasek because MDOT awards contracts exclusively to minority based enterprises there are several civil firms that are minority based and there are contracts that are opened only to minorities Tom: TACOM might have something as well. I will follow up with R. Smith from the eng. Society of Detroit and he will have information about underrepresented groups as well. Daina: I have one minority contact he is in the Ad Board for mechanical eng. and I have to remember the name. Claudia: I will e-mail you. Mark: Are you thinking of him as a point of contact or Ad B. member?
Summary comments from Ad Board members about interviews and survey instruments.
Tom: Are we going to discuss this around the table? My concern is that if we do the edits on our own the discussion would be disconnected and it would be better to comment between us here at the table. Mark: My question is, are there particular points that Ad B members have raised that are not just grammatical changes? Cindee: We could focus on particular areas. We are still waiting for more responses but we can make the edits and incorporate the Ad Board suggestions.
Schedule for Summer Meetings (from May to August 15, 2008).
Flip chart summary on the wiki. Cindee walked us through it.
Ad Board space on the Wiki.
Cindee: We need to discuss how to keep the Ad B members engaged in between meetings. Mark: Personal contact with AB members is important. Claudia: I want to add news or status of the project.
Summary
Action Items:
MSU:
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